4000 Series - Community Relations Policies & Procedures

The district will strive to maintain effective two-way communication channels with the public. Such channels shall enable the board and staff to interpret the schools' performance and needs to the community and provide a means for citizens to express their needs and expectations to the board and staff.

The superintendent or designee will establish and maintain a communication process within the school system and between it and the community. Such a public information program will provide for a district annual report, news releases at appropriate times, news media coverage of district programs and events, and regular direct communication between individual schools and the patrons they serve.  The public information program will also assist staff in improving their skill and understanding in communicating with the public.

Community opinion may be solicited through parent organizations, parent-teacher conferences, open houses and other such events or activities which may bring staff and citizens together. At times, board meetings may be scheduled at neighborhood schools. Survey instruments and/or questionnaires may be developed in order to gain a broad perspective of community opinion.

The board is a nonpartisan public body and will not endorse political candidates. Neither staff nor students shall be asked to disseminate campaign materials from the schools nor will any of the district's facilities or communications services be used to disseminate such material.

The superintendent or designee will identify staff who have significant public information responsibilities and establish guidelines for their work. The guidelines will address such matters as authority for making releases and the nature and content of bulletins to parents.

Staff Communications with the Public

Staff shares the responsibility for communicating and interpreting the district mission, its policies, programs, goals, and objectives to members of the community. Staff will perform their services and functions to the best of their ability and communicate with members of the community, parents,   students, and other staff in a sincere, courteous and considerate manner. Staff will strive to develop and maintain cooperative school-community relations and to achieve the understanding and mutual respect that are essential to the success of the district.

Confidential information about students or other staff will be released only as permitted by law and district policies and procedures.

Public Health Information

The district will post a prominent link on its website’s homepage and on each schools’ homepage to information from the Department of Health that addresses substance use trends; overdose symptoms and response; and the secure storage of prescription drugs, over-the-counter medications, and firearms and ammunition.

To keep students, families, and community members informed about available health resources, the district will make the information described above from the Department of Health accessible through internet-based communications (like the district’s social media accounts) and through digital and nondigital communications. The district will post this information at least twice each school year.

Collection Of Disciplinary Data

The district will collect data on student disciplinary actions taken in each school, and the information will be available to the public on request.  This information may not be personally identifiable, and will not include a student’s name, address or social security number.

District Annual Report

An annual report addressing the activities of the district and the administration's recommendations for improvement of student learning and district operations will be prepared by the superintendent or designee each school year. The report will  be made available to the public and used as one means for informing parents and community members, the Office of the Superintendent of Public Instruction, and other districts in the area of the programs and conditions of the district's schools. The     district must ensure awareness of and compliance with certain statutory requirements as specified in policy #2106 Program Compliance. When the district is not in compliance, such deviations will be incorporated into the annual report.

Cross References:

District Policy 2004 - Accountability Goals
District Policy 2106 - Program Compliance
District Policy 2121 - Substance Abuse Program

Legal References:

RCW  28A.150.230 District school directors’ responsibilities
HB 1230 (2023) School-Public Health Information
RCW 28A.655.100 Performance goals - Reporting requirements

Adoption Date: October 17, 2005 
Revised: October 18, 2023

South Kitsap School District recognizes that social media is a tool that can be used to promote and enhance its education and communication goals. The District acknowledges that many existing laws and policies apply to social media use by District staff, students, and the public. This includes but is not limited to laws and policies in the area of civility, privacy, public records retention and disclosure, copyright, ballot measures, access to District resources, and First Amendment rights. The District will comply with these laws and update its existing policies and procedures in these areas to address appropriate use of social media within the District.

Cross References:

2022 – Electronic Resources and Internet Safety
2025 – Copyright Compliance
2331 – Controversial Issues/Guest Speakers
3207 – Prohibition Against Harassment, Intimidation, and Bullying
3205 – Sexual Harassment of Students Prohibited
3245 – Students and Telecommunication Devices
5011 – Sexual Harassment of District Staff Prohibited
6570 – Property and Data Management

Legal References:

RCW   28A.640.020   Sexual harassment policies
RCW   40.14   Preservation and Destruction of Public Records
RCW   42.17.130   Use of Public facilities in campaigns
RCW   42.56   Public Records
WAC   392-400-215   Student rights
WAC   181-87-005 Code of Professional Conduct

Adoption Date: September 20, 2023

Consistent with Washington State law, the district is committed to providing the public full access to records concerning the administration and operations of the district. Such access promotes important public policy, maintains public confidence in the fairness of governmental processes, and protects the community’s interest in the control and operation of its common school district. At the same time, the district desires to preserve the efficient administration of government and acknowledges the privacy rights of individuals whose records may be maintained by the district. This policy and the accompanying procedure are intended to facilitate access to school district records without compromising operational efficiency or privacy rights.   

As used in this policy and the accompanying procedure, “school district records” is a broad term that includes any writing containing information relating to the conduct of the district or the   performance of any district governmental or proprietary function prepared, owned, used, or retained by the district regardless of physical form or characteristics. A “writing” as used in this policy and procedure is likewise a broad term that means any handwriting, typewriting, printing, photocopying, photographing, or other means of recording any form of communication or representation. Included within these definitions are digital and electronic forms of communication, including emails, texts or messages through any medium or application, pages, postings and comments from any district-operated or district-sponsored website. The district will retain public records in compliance with state law and regulations.

The definition of “school district records” does not include records that are not otherwise required to be retained by the district and are held by volunteers who do not serve in an administrative capacity, have not been appointed by the district to a district board, commission, or internship, and do not have a supervisory role or delegated district authority. 

Because of the tremendous volume and diversity of records continuously generated by a public school district, the district has declared by formal resolution that trying to maintain a current index of all the district’s records would be impracticable, unduly burdensome, and ultimately interfere with the operational work of the district. Additionally, the district hereby finds that it would be unduly burdensome to calculate the costs of producing public records, given the multiple different electronic and manual devices used to produce public records, as well as the fluctuating costs of district supplies and labor.  

The Superintendent will develop procedures consistent with state law that will facilitate this policy. The Superintendent will also appoint a Public Records Officer who will serve as a point of contact for members of the public who request the disclosure of public records. The Public Records Officer will be trained in the laws and regulations governing the retention and disclosure of records and shall oversee the district’s compliance with this policy and state law. 
 

Cross References:
District Policy 3231 - Student Records
District Policy 6513 - Workplace Violence Prevention

Legal References: 
Chapter 5.60 RCW WITNESSES — COMPETENCY
Chapter 13.04.155(3) RCW Notification to school principal of conviction, adjudication, or diversion agreement — Provision of information to teachers and other personnel — Confidentiality.
Chapter 26.44.010 RCW Declaration of purpose.
Chapter 26.44.030(9) RCW Reports — Duty and authority to make — Duty of receiving agency — Duty to notify — Case planning and consultation — Penalty for unauthorized exchange of information — Filing dependency petitions — Investigations — Interviews of children — Records — Risk assessment process.
Chapter 28A.605.030 RCW Student education records — Parental review — Release of records — Procedure.
Chapter 28A.635.040 RCW Examination questions — Disclosing — Penalty.
Chapter 40.14 RCW Preservation and destruction of public records
Chapter 42.17A RCW Campaign Disclosure and Contribution
Chapter 42.56 RCW Public Records Act
WAC 392-172A Rules for the provision of special education
Public Law 98-24, Section 527 of the Public Health Services Act, 42 USC 290dd-2
20 U.S.C. 1232g Federal Education Rights Privacy Act (FERPA)
20 U.S.C. 1400 et. seq. Individuals with Disabilities Education Act (IDEA)
42 U.S.C. 1758(b)(6)
34 CFR Part 300—ASSISTANCE TO STATES FOR THE EDUCATION OF CHILDREN WITH DISABILITIES
45 CFR Part 160—164—GENERAL ADMINISTRATIVE REQUIREMENTS, ADMINISTRATIVE REQUIREMENTS AND SECURITY AND PRIVACY

Adoption Date: October 17, 2005
Revised:  September 6, 2006; October 3, 2018; February 11, 2025;

The district recognizes that valuable social, recreational, and educational opportunities are available to families and students through nonprofit organizations and governmental entities providing services for students. The district may choose to make information available to students and families about these programs, provided that doing so does not interfere with the educational process.

Nonprofit organizations or governmental entities may submit information about activities for students for possible distribution through district channels, but any information distributed must meet certain standards and be approved according to the procedures accompanying this policy.

Cross References:
District Policy 3220 – Freedom of Expression
District Policy 2340 – Religious-Related Activities and Practices

Adoption Date: October 3, 2005
Revised: January 17, 2024

The superintendent and/or board may appoint a citizen advisory committee or task force as necessary to gather public input and/or establish interaction with the community about selected issues. The committee will study district/school topics and submit their findings and recommendations to the superintendent or board. This committee will be formed by authorization of the superintendent or the board. Such authorization will include a description of the responsibilities and reporting relationships and will specify the duration of the committee's existence.

Adoption Date: October 3, 2005
Revised: December 18, 2023 

The district encourages the formation of a parent-teacher-student association or similar organization at each school building for the purpose of providing an opportunity through which parents, teachers and students may unite their efforts and interests to enhance the school program. In schools where no such organization exists, another parent group can be recognized by the school principal as the official body through which parents, staff and students may unite their efforts for similar purposes.

Booster clubs and/or special interest organizations may be formed to support and strengthen specific activities conducted within the school or district. All such groups must receive the approval of the school principal or superintendent in order to be recognized as a booster organization. Staff participation, cooperation and support are encouraged in such recognized organizations.

Legal References:    
RCW 9.46.0321 – Bingo, raffles, amusement games

Adoption Date: October 3, 2005 
Revised: December 18, 2023

It is the policy of the South Kitsap School District to encourage and support family involvement in education at home, in our schools and communities, and in school governance.  The District recognizes the diversity of family structures, circumstances, and cultural backgrounds and respects families as important decision makers for their children’s education.

The District is committed to the creation and implementation of culturally inclusive and effective school-family partnerships throughout the school district and in each school and believes these partnerships to be critical to the success of every student. The district’s family involvement efforts will be comprehensive and coordinated.

The District recognizes that family involvement in education has a positive effect on student achievement and is an important strategy in reducing achievement gaps. The intent of this policy is to create and maintain a district-wide climate conducive to the involvement of families and to develop and sustain partnerships that support student learning and positive child and youth development in all schools.

The District is committed to professional development opportunities for staff and leadership to enhance understanding of effective family involvement strategies. The District also recognizes the importance of administrative leadership in setting expectations and creating a climate conducive to school-family partnerships

In support of the implementation of this policy, a copy will be distributed to all schools, school staff, families, teachers, and community members. Further, the District will provide support and guidance, to parents and teachers as they plan and implement effective family involvement efforts.

The South Kitsap School District supports the development, implementation and regular evaluation of family involvement efforts that includes parents and family members at all grade levels in a variety of roles. The District will use the results of the evaluation to enhance school-family partnerships within the district.

The superintendent will develop procedures to implement this policy.

Adopted: November 2, 2022

The board recognizes that parent and family engagement helps students participating in Title I programs achieve academic standards. To promote parent and family engagement, the board adopts the following policy, which describes how the district will involve parents and family members of Title I students in developing and implementing the district’s Title I programs.

District-Wide Parent and Family Engagement

The district will do the following to promote parent and family engagement:

A.      The district will involve parents and family members in jointly developing the district’s Title I plan. The district will invite parents and family members to attend annual meeting to review the plan, invite comments, and provides suggestions.

B.      The district will provide the coordination, technical assistance, and other support necessary to assist and build the capacity of all participating schools within the district in the planning and implementing of effective parent and family involvement activities to improve student academic achievement and school performance.

C.      The district will conduct, with the meaningful involvement of parents and family members, an annual evaluation of the content and effectiveness of this policy in improving the academic quality of all Title I schools. At that meeting, the following will be identified:

1.       Barriers to greater participation by parents in Title I activities;

2.       The needs of parents and family members to assist with the learning of their children, including engaging with school personnel and teachers; and

3.       Strategies to support successful school and family interactions.

The district will use the findings from the annual evaluation to design evidence-based strategies for more effective parental involvement and to revise this policy if necessary.

The district will facilitate removing barriers to parental involvement by doing the following: The district  will facilitate removing barriers, for example, conducting joint parent meetings with other programs, and holding meetings at various times of the day and evening,

D.      The district will involve parents of Title I student in decisions about how the Title I funds reserved for parent and family engagement are spent. The district must use Title I funds reserved for parent and family engagement for at least one of the reasons specified in 20 U.S.C. § 6318(a)(3)(D).

E.      The district and each of the schools within the district providing Title I services will do the following to support a partnership among schools, parents, and the community to improve student academic achievement:

1. Provide assistance to parents of Title I students, as appropriate, in understanding the following topics:

a. Washington’s challenging academic standards;

b. State and local academic assessments, including alternate assessments;

c. The requirements of Title I;

d. How to monitor their child’s progress; and

e. How to work with educators to improve the achievement of their children.

2.       Provide materials and training to help parents work with their children to improve their children’s academic achievement, such as literacy training and using technology, as appropriate, to foster parental involvement. The district will work to provide materials and training, for example, giving guidance as to how parents can assist at home in the education of their child; holding parent meetings at various times of the day and evening to provide parents, opportunities to formulate suggestions and to participate; submitting parent comments about the program to the district;and providing parents with opportunities to meet with the classroom and Title I, Part A teachers to discuss their child’s progress.
 

3.       Educate teachers, specialized instructional support personnel, principals, and other school leaders, and other staff with the assistance of parents, in the value and utility of contributions of parents and how to do the following:

f. Reach out, communicate with, and work with parents as equal partners

g. Implement and coordinate parent programs; and 

h. Build ties between parents and the school

4.       Coordinate and integrate parent and family engagement strategies, to the extent feasible and appropriate, with similar strategies used under other programs, such as:

a. Head Start;

b. Even Start;

c. Learning Assistance Program;

d. Special Education; and

e. State-operated preschool programs.
 

5.       Ensure that information related to the school and parent programs, meetings, and other activities, is sent to the parents of participating children. The information will be provided in an understandable and uniform format, including alternative formats upon request, and, to the extent practicable, in a language the parents can understand.

The district will provide the information, for example, using school bulletin, website, beginning of school information, etc.

School-Based Parent and Family Engagement Policies:

Each school offering Title I services will have a separate parent and family engagement policy, which will be developed with parents and family members of Title I students. Parents and family members will receive notice of their school’s parent and family engagement policy in an understandable and uniform formant and, to the extent practicable, in a language the parents can understand.

Each school-based policy will describe how each school will do the following:

1. Convene an annual meeting at a convenient time, to which all parents of Title I students will be invited and encouraged to attend, to inform parents of their schools’ participation under Title I, to explain the requirements of Title I, and to explain the rights that parents have under Title I;
    
2. Offer a flexible number of meetings, such as meetings in the morning or evening;
    
3. Involve parents, in an organized, ongoing, and timely way in the planning, reviewing, and improving of Title I programs; and
    
4. Provide parents of Title I students the following:
   1. Timely information about Title I programs;
   2. A description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the achievement levels of the challenging state academic standards; and
   3. If requested by parents, opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children, and respond to any suggestions as soon as practicably possible.

Each school-based policy will include a school-parent compact that outlines how parents, the entire school staff, and students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership to help children achieve state standards. The compact must do the following:

A.      Describe the school’s responsibility to provide high-quality curriculum and instruction in a supportive and effective learning environment that enables Title I students to meet Washington’s challenging academic standards and describe the ways in which each parent will be responsible for supporting their children’s learning, volunteering in their child’s classroom, and participating, as appropriate, in decisions relating to the education of their children, including the positive use of extracurricular time; and

B.      Address the importance of communication between teachers and parents on an ongoing basis through the following:

1.       Annual parent-teacher conferences in elementary schools, during which the compact will be discussed as the compact relates to the individual child’s achievements;

2.       Frequent reports to parent’s on their children’s progress;

3.       Reasonable access to staff, opportunities to volunteer and participate in their child’s class, and observation of classroom activities; and

4.       Ensuring regular two-way, meaningful communication between family members and school staff, and, to the extent practicable, in a language that family members can understand.

Legal References:
20 USC 6311 State plans (“Every Student Succeeds Act”)
20 USC 6312  Local educational agency plans
20 USC 6318  Parent and family engagement

Adoption Date: July 20, 2016
Revision Date: May 2, 2018

Contacts With Staff

The learning environment and the staff's time for students shall be free from interruption. Except in emergencies, staff will not be interrupted in their work. Brief messages will be recorded so as to permit the staff member to return the call when free.

Certificated staff be available for consultation with students and community members one-half hour before and after school time. Students and community members are urged to make appointments with staff to assure an uninterrupted conference.

No one will conduct private business with staff on school time.

Visitors

The district welcomes and encourages visits to school by parents/guardians, community members, and interested educators. Parents are assured access to their child’s classroom as well as school sponsored activities for purposes of observing class procedure, teaching material, and class conduct. However, such observation must not disrupt the classroom or learning activity. The superintendent or designee will establish guidelines governing school visits to insure orderly operation of the educational process and the safety of students and staff.

Disruption Of School Operations

The superintendent or staff member in charge will direct the person to leave immediately if any person is:  

• Under the influence of controlled substances, including marijuana (cannabis) or alcohol; or
• Is disrupting or obstructing any school program, activity, or meeting; or
• Threatens to do so or is committing, threatening to imminently commit; or
• Inciting another to imminently commit any act which would disturb or interfere with or obstruct any lawful task, function, process or procedure (of any student, official, classified or certificated staff member or invitee) of the school district.

If such a person refuses to leave, the superintendent or staff member will immediately call for the assistance of a law enforcement officer.

Legal References: 
RCW 28A.605.020 – Parents' access to classroom or school sponsored activities – Limitation
RCW 28A.635.020 – Willfully disobeying school administrative personnel or refusing to leave public property,   violations, when — Penalty
RCW 28A.635.030 – Disturbing school, school activities, or meetings - Penalty
RCW 28A.635.090 – Interfering by force or violence – Penalty
RCW 28A.635.100 – Intimidating any administrator, teacher, classified employee, or student by threat of force or violence unlawful - Penalty
20 U.S.C 89528 – Armed Forces recruiter access to students and student recruiting information

Cross References:
District Policy 3510 – Associated Student Bodies
District Policy 3124 – Removal-Release of Student During School Hours
District Policy 4129 – Family Involvement

Adoption Date: October 3, 2005 
Revised: January 17, 2024

South Kitsap School District believes that a safe, civil environment of mutual respect and orderly conduct contributes to a quality educational environment. Conversely, uncivil conduct, similar to other forms of disruptive behavior, may interfere with a stakeholder’s ability to accomplish their work and a school’s ability to educate its students.

The district commits its entirety to the core value of mutual respect for each person regardless of individual differences or characteristics. The district expects this value to be manifested in the daily behavior of all constituents. When differences exist, stakeholders will use clear, concise, and courteous communication with the goal of arriving at a goodwill solution. Uncivil conduct on district property or at district-sponsored activities by school directors, employees, students, parents, volunteers, contractors, or visitors is prohibited.

Expectations of Stakeholders (Board of Directors, Employees, Students, Parents, Volunteers, Contractors, and Visitors):

In support of this policy, the district expects its members and all stakeholders to:

• Treat all stakeholders with dignity and respect.
• Exercise reasonable, good judgment in handling interpersonal disputes.
• Exercise respect, courtesy, and concern for the dignity, identity, and cultural background of others.
• Refrain from use of abusive language.
• Model respectful problem-solving.
• Prohibit actions or behaviors that might provoke fear, anger, frustration, or alienation.
• Use clear, concise, and courteous oral and written communication to arrive at goodwill solutions.
• Extend common courtesy to others such as saying please and thank you.
• Practice civility in all conversations and behavior.
• Be respectful of others even when in a disagreement.
• Address incivility when it is observed.
• Seek to understand others’ points of view and cultural perceptions.

Definition of Uncivil Conduct

For the purposes of this policy, “uncivil conduct” includes but is not limited to, the following:

• Using vulgar, obscene or profane gestures or words.
• Using insulting or disrespectful nonverbal behaviors toward or in connection with another.
• Taunting, jeering, or inciting others to taunt or jeer an individual.
• Raising one’s voice at another individual, and/or repeatedly interrupting another individual who is speaking.
• Using personal epithets or slurs.
• Gesturing or behaving in a manner that puts another in fear for his/her personal safety, including invading the personal space of an individual after being directed to move away, physically blocking an individual’s exit from a room or location, or remaining in a classroom or school area after an employee or administrator in authority has directed one to leave, or other similar disruptive conduct.
• Behaviors, actions, verbal and/or nonverbal conduct may also be defined as discriminatory harassment based on protected characteristics in accordance with District Policy 5010.

“Uncivil conduct” does not include the expression of controversial or differing viewpoints that may be offensive to some persons, so long as (1) the ideas are presented in a respectful manner and at a time and place that are appropriate, and (2) such expression does not materially disrupt, and may not be reasonably anticipated to disrupt, the educational process. Nor does “uncivil conduct” include regular supervisory-subordinate interactions, including but not limited to, corrective action, discipline, unsatisfactory evaluations, plans for improvement, or probation.

Addressing Uncivil Conduct

Stakeholders are expected to:

• Calmly and politely caution or warn any speaker who is engaged in uncivil conduct. If the conduct does not cease, politely end the conversation.
• Attempt to resolve differences with stakeholders first in a private conversation. If that is not feasible or successful, request an appropriate administrator or supervisor to conduct a private conference with all parties of concern.
• Resolve personal complaints or grievances with an administrator or supervisor’s decision or action by requesting a problem-solving conference with the administrator or supervisor or with the administrator’s supervisor.
• Stakeholders who observe or experience uncivil behavior have an obligation to intervene, share their reflection with the offender about the impact of that behavior, or report the uncivil behavior to an administrator or supervisor.
• Administrators or supervisors have an obligation to address reports of uncivil behavior.

Employees: district employees who engage in uncivil behavior may be subject to corrective action or discipline. Retaliation for reporting allegations may be subject to discipline.

Cross References:
District Policy 2023 - Digital Citizenship and Media Literacy
District Policy 3207 – Prohibition of Harassment, Intimidation and Bullying
District Policy 3220 – Freedom of Expression
District Policy 4026 – Social Media
District Policy 4200 - Parent Access and Safe and Orderly Learning Environment
District Policy 4220 - Complaints Concerning Staff or Programs
District Policy 5010 - Nondiscrimination and Affirmative Action
District Policy 5011 - Sexual Harassment of District Staff Prohibited

Legal References:
RCW 38A.330.100 Additional powers of board
HB 1207 Preventing and Responding to Harassment, Intimidation, Bullying, and Discrimination in Schools

Adopted:
January 17, 2024

Unless authorized by this policy, it is a violation of district policy for any person to knowingly carry a firearm or dangerous weapon on school premises, school-provided transportation, areas of other facilities being used exclusively for school activities, or areas of facilities being used for official meetings of the school board. The term “school premises, includes property, or portions(s) of property, owned, rented, or leased by the district when the property, or portions(s) of property, is being used exclusively for school district activities.

The district superintendent is directed to see that all school facilities post “Gun-Free Zone” signs, and that all violations of this policy and RCW 9.41.280 are reported annually to the Office of the Superintendent of Public Instruction. The district superintendent will post signs providing notice of the restrictions on possessing dangerous weapons at each facility being used for official meetings of the board.

It is the policy of this district that the presence of firearms and other dangerous weapons in the workplace or educational environment is to be minimized as much as possible. As such, the following activities are prohibited by this policy regardless of whether such possession would violate state law, and regardless of whether the weapon is secured in a vehicle or possessed by a person with a concealed weapons permit:

1. No district employee may bring any firearm or dangerous weapon onto any district property without prior authorization of the Superintendent. 
2. No person or entity renting, leasing, or otherwise being granted the right to temporary use of district property may possess, or allow its guests to possess, firearms or dangerous weapons on district premises. This provision does not extend to a property rented or leased as a personal domicile.

Dangerous Weapons

The term “dangerous weapons” under state law includes: 

• Any firearm;
• Any device commonly known as “nun-chu-ka sticks,” consisting of two or more length of wood, metal, plastic, or similar substance connected with wire, rope, or other means;
• Any device, commonly known as “throwing stars,” which are multi-pointed, metal       objects designed to embed upon impact from any aspect;
• Any air gun, including any air pistol or air rifle, designed to propel a BB, pellet, or other projectile by the discharge of compressed air, carbon dioxide, or other gas;
• Any portable device manufactured to function as a weapon and which is commonly known as a stun gun, including a projectile stun gun which projects wired probes that are attached to the device that emit an electrical charge designed to administer to a person or an animal an electric shock, charge, or impulse;
• Any device, object, or instrument which is used or intended to be used as a weapon with the intent to injure a person by an electric shock, charge, or impulse; 
• The following instruments:
  • Any dirk or dagger; 
  • Any knife with a blade longer than three inches; 
  • Any knife with a blade which is automatically released by a spring mechanism or other mechanical device; 
  • Any knife having a blade which opens, or falls, or is ejected into position by the force of gravity, or by outward, downward, or centrifugal thrust or movement; and
  • Any razor with an unguarded blade; 
• Any slung shot, sandbag, or sand club;
• Metal knuckles;
• A sling shot;
• Any metal pipe or bar used or intended to be used as a club;
• Any explosive;
• Any weapon containing poisonous or injurious gas;
• Any implement or instrument which has the capacity to inflict death and from the manner in which it is used, is likely to produce or may easily and readily produce death.

In addition, the district considers the following weapons in violation of this policy: 

• Any knife or razor not listed above, except for instruments authorized or provided for specific school activities;
• Any object other than those listed above which is used in a manner to intimidate, threaten, or injure another person and is capable of easily and readily producing such injury.

Reporting Dangerous Weapons

Students

If district staff believe that a student has violated this policy, an appropriate school authority will promptly notify the student’s parents or guardians and the appropriate law enforcement agency of known or suspected violations of this policy. 

Students who have possessed a firearm on any school premises, school-provided transportation, school-sponsored activities at any facility or in areas of facilities while being used for official school board meetings shall be expelled for not less than one year pursuant to RCW 28A.600.420. The superintendent may modify the one-year expulsion for a firearm on a case-by-case basis. Further, the district may also suspend or expel a student for up to one year if the student acts with malice (as defined under RCW 9A.04.110) and displays a device that appears to be a firearm.

All expulsion and/or suspension and all other discipline of students who violate this policy will be subject to District Policy 3241 – Student Discipline.

Staff

If a district employee believes that another district employee has violated this policy, the employee will report his or her concerns to an appropriate school or district authority for further inquiry. Any disciplinary action of an employee who willfully violates this policy will be subject to District Policy 5281 – Disciplinary Action and Discharge.

Exceptions

The following persons may carry firearms into school buildings, as necessary, although students engaged in these activities are restricted to the possession of rifles on school premises:

1. Persons engaged in military, law enforcement, or school district security activities;
2. Persons involved in an authorized convention, showing, demonstration, lecture or firearm safety course authorized by the superintendent;
3. Persons competing in firearm or air gun competitions authorized by the superintendent; and
4. Any federal, state or local law enforcement officer.

The following persons who are over eighteen years of age, not employed by the district, and not enrolled as students, may have firearms in their possession on school property outside of school buildings only under only the following limited circumstances:

1. Persons who have a concealed weapons permit issued pursuant to RCW 9.41.070 and are (1) picking up or dropping off students at school or (2) attending official meetings of the school board held off district owned or leased property; and
2. Persons conducting legitimate business at the school and in lawful possession of a firearm or dangerous weapon if the weapon is secured within an attended vehicle, is unloaded and secured in a vehicle, or is concealed from view in a locked, unattended vehicle. Under RCW 9.41.050, no one may lawfully possess a loaded handgun in a vehicle unless the person has a valid concealed pistol permit.

Persons may bring dangerous weapons, other than firearms, onto school premises if the weapons are lawfully within the person's possession and are to be used in a school-authorized activity or class such as a martial arts class.

Personal Protection Spray

Persons over eighteen years of age, and persons between fourteen and eighteen years of age with written parental or guardian permission, may possess personal protection spray devices on school property. No one under eighteen years of age may deliver such devices. No one eighteen years or older may deliver a spray device to anyone under fourteen, or to anyone between fourteen and eighteen who does not have parental permission.

Personal protection spray devices may not be used other than in self-defense as defined by state law. Possession, transmission, or use of personal protection spray devices under any other circumstances is a violation of district policy.

Cross References:
District Policy 3241 - Student Discipline
District Policy 4260 - Use of School Facilities
District Policy 6112 - Rental or Lease of District Real Property
District Policy 5281 - Disciplinary Action and Discharge

Adoption Date: October 3, 2005
Revised: February 17, 2015; February 5, 2020; January 17, 2024

The district recognizes that to protect students from exposure to the addictive substance of nicotine, employees and officers of the school district, and all members of the community, have an obligation as role models to refrain from use of tobacco products and delivery devices on school property at all times. Tobacco products and delivery devices include, but are not limited to, cigarettes, cigars, snuff, smoking tobacco, smokeless tobacco, nicotine, electronic smoking/vapor devices, and vapor products, non-prescribed inhalers, nicotine delivery devices or chemicals that are not FDA-approved to help people quit using tobacco, devices that produce the same flavor or physical effect of nicotine substances and any other smoking equipment, device, material or innovation.

Any use of such products and delivery devices by staff, students, visitors and community members will be prohibited on all school district property, including all district buildings, grounds and district-owned vehicles, and within five hundred feet of schools. Possession by or distribution of tobacco products to any person under twenty-one years of age is prohibited.

The use of Federal Drug Administration (FDA) approved nicotine replacement therapy in the form of a nicotine patch, gum or lozenge is permitted. However, students and employees must follow applicable policies regarding use of medication at school.

Notices advising students, district employees and community members of this policy will be posted in appropriate locations in all district buildings and at other district facilities as determined by the superintendent and will be included in the employee and student handbooks. Employees and students are subject to discipline for violations of this policy, and school district employees are responsible for the enforcement of the policy.

Cross References:
Policy 3241 - Student Discipline
Policy 3416 - Medication at School
Policy 5201 - Drug-Free Schools, Community and Workplace
Policy 5280 - Termination of Employment

Legal References: 
RCW 28A.210.260 – Public and private schools – Administration of medication – Conditions
RCW 28A.210.270 – Public and private schools – Administration of medication – Immunity from liability – Discontinuance, procedure
RCW 28A.210.310 – Prohibition on use of tobacco products on school property
Chapter 70.155, RCW Tobacco – Access to Minors

Adoption Date: October 3, 2005
Revised:  October 16, 2013, February 5, 2020, December 18, 2023

In compliance with federal and state law, all district sponsored programs, activities, meetings, and services will be accessible to individuals with disabilities, including persons with hearing, vision, and/or speech disabilities. When communicating in this context with students, families, applicants, participants, members of the public, and their companions with disabilities, the district will take appropriate steps to ensure that any communications are as effective as communications with persons who have no disabilities. Such steps will include furnishing in a timely manner appropriate auxiliary aids and services when necessary to afford an individual with a disability an equal opportunity to participate in, and enjoy the benefits of, programs, activities, meetings, or services conducted or sponsored by the district. The information contained within the district’s website is a service that will be accessible to all individuals with disabilities.

When an IDEA-eligible or a Section 504-eligible student’s disability impacts their hearing, vision or speech, the school will apply both a FAPE (free and appropriate public education) analysis and the effective communication requirements of the Americans with Disabilities Act of 1990 (Title II) in determining how to meet the student’s communication needs and how to formulate the student’s individual education program (IEP).   

For families, applicants, participants, members of the public, and their companions, the district’s website will provide information on how to request auxiliary aids and services, ask related questions, or raise concerns. When necessary and upon request, such information will also be provided in an accessible format for the requestor at no cost. When determining an appropriate auxiliary aid or service, the district or school will give primary consideration to the auxiliary aid or service specifically requested by the person with a disability.   

For purposes of this policy, “auxiliary aids and services” include a wide range of services, devices, technologies, and methods for providing effective communication as outlined in the procedure for this policy.

The superintendent is granted the authority to develop procedures in order to implement this policy. 

Cross References:
District Policy 2161 - Special Education and Related Services for Eligible Students
District Policy 2162 - Education of Students With Disabilities Under Section 504 of the Rehabilitation Act of 1973
District Policy 3210 - Nondiscrimination
District Policy 4218 – Language Access

Legal References: 
Chapter 28A.642 RCW Discrimination prohibition
Chapter 49.60 RCW Discrimination — Human rights commission
WAC 392-400-215 Student rights
42 U.S.C. 12131-12134 - Americans with Disabilities Act of 1990 (ADA) (Title II)
28 C.F.R. part 35 - Nondiscrimination on the basis of disability in state and local government services
29 U.S.C. 794 - Section 504, Rehabilitation Act of 1973
34 C.F.R. part 104 Section 504 of the Rehabilitation Act of 1973
20 U.S.C. 1400-1419 Individuals with Disabilities Education Act (IDEA), Part B
34 C.F.R part 300 - Assistance to states for the education of children with disabilities

Adoption Date: October 5, 2016
Revised: February 21, 2024

The district is committed to improving meaningful, two-way communication and promoting access to district programs, services and activities for students and their parents and families. The district recognizes that students whose family members have limited English proficiency might also speak or be learning multiple languages and are assets to the community. It is crucial that the district seek to address language barriers and do so free of charge. To that end, and as required by law, the district will develop and adopt a plan for implementing and maintaining a language access program that is culturally responsive, provides for systematic family engagement developed through meaningful stakeholder engagement, and is tailored to the district’s current population of students and families who have limited English proficiency.

At a minimum, the district’s plan for a language access program will adhere to the principles of an effective language access program for culturally responsive, systematic family engagement, which are:

• Accessibility and equity. This means that schools provide access to all; two-way communication is a priority and is woven into the design of all programs and services.
• Accountability and transparency. This means that the language access program and decision-making processes at all levels are: Open, accessible, and usable to families; readily available; continuously improved based on ongoing feedback from families and staff; and regulated by a clear and just complaint process.
• Responsive culture. This means that schools are safe, compassionate places where each family’s opinions are heard, needs are met, and contributions are valued. School staff are humble and empathetic towards families.
• Focus on relationships. This means that schools seek to understand families without judgment on an individual level, building trust through respectful relationships that recognize the unique strengths that each family and student possesses.

The district will implement its Language Access Program by the 2023-2024 school year.  

Identification of Families Needing Language Access Services

The district will accurately and in a timely manner identify parents/family members of students with limited English proficiency and provide them information in a language they can understand regarding the language service resources available within the district.

Oral Interpretation

The district will take reasonable steps to provide parents/ family members of students with limited English proficiency competent oral interpretation of materials or information about any program, service, and activity provided to parents who do not have limited English proficiency and to facilitate any interaction with district staff significant to the student’s education. The district will provide such services upon request and/or when it may be reasonably anticipated by district staff that such services will be necessary.

Written Translation  

The district will provide a written translation of vital documents for each limited English proficient group that constitutes at least 5 percent of the district’s total parent population or 1000 persons, whichever is less.  For purposes of this policy, “vital documents” include, but are not limited to, those related to: 

• registration, application, and selection; 
• academic standards and student performance; 
• safety, discipline, and conduct expectations; 
• special education and related services, Section 504 information, and McKinney-Vento services; 
• policies and procedures related to school attendance; 
• requests for parent permission in activities or programs; 
• opportunities for students or families to access school activities, programs, and services; 
• student/parent handbook;
• the district’s Language Access Plan and Program and related services or resources available; 
• school closure information; and 
• any other documents notifying parents of their rights under applicable state laws and/or containing information or forms related to consent or filing complaints under federal law, state law, or district policy.  

If the district is unable to translate a vital document due to resource limitations or if a small number of families require the information in a language other than English such that document translation is unreasonable, the district will still provide the information to parents in a language they can understand through competent oral interpretation. 

Staff

The superintendent will designate a staff member to serve as the Language Access Coordinator/Liaison, who will monitor and facilitate compliance with state and federal laws related to language access and family engagement. The Language Access Coordinator’s name and contact information will be widely shared so parents, school staff, and community members may contact them to inquire about language access services.

All school administrators, particularly those who have the most interaction with the public, such as registrars and enrollment staff, certificated staff and other appropriate staff as determined by the Language Access Coordinator/Liaison will receive guidance on meaningful communication with parents/family members with limited English proficiency, best practices for working with an interpreter, how to access an interpreter or translation services in a timely manner, language services available within the district and other information deemed necessary by the Language Access Coordinator/Liaison to effectuate the language access plan and program. 

Appropriate district staff, as determined by the Language Access Coordinator/Liaison, will also receive guidance on the interaction between this policy and the district’s policy on effective communication with students, families, and community members with disabilities.   

Review and Update

The district will periodically review, evaluate, and further update this policy and its associated procedure based on pertinent data, including the data collected according to the accompanying procedure. This review will also include community feedback collected according to this policy and procedure and with opportunity for participation from the school community, including school personnel, students, parents, families, and the community members.

The district will annually review spending on language access services and consider whether budget adjustments are needed to effectively engage with families who would benefit from Language Access services.

The district will provide effective communication for students’ families who are deaf, deaf and blind, blind, hard of hearing, or need other communication assistance according to 4217 – Effective Communication.

Cross References: 
District Policy 2110 - Transitional Bilingual Instruction Program
District Policy 3210 - Nondiscrimination
District Policy 4129 - Family Involvement
District Policy 4217 - Effective Communication
District Policy 6000 - Program Planning, Budget Preparation, Adoption and Implementation

Legal References: 
Chapter 28A.155 RCW – Special Education
Chapter 28A.642 RCW – Discrimination prohibition
Chapter 49.60 RCW – Discrimination – Human Rights Commission
Chapter 392-400 WAC – Student Discipline
Title VI of the Civil Rights Act of 1964

Adoption Date: February 1, 2017
Revised: March 1, 2022, April 23, 2025

Constructive criticism can be helpful to the district. At the same time, the board has confidence in its staff and programs and will act to protect them from unwarranted criticism or disruptive interference. Complaints received by the board or a board member will be referred to the superintendent for investigation.

The superintendent will develop procedures to handle complaints concerning staff or programs. Complaints regarding instructional materials should be pursued in the manner provided for in Policy 2020 (Curriculum Development and Adoption of Instructional Materials).

Cross References:
Board Policy 2020 - Curriculum Development and Adoption of Instructional Materials

Legal References: 
RCW  28A.405.300    Adverse change in contract status of certificated employee — Determination of  probable cause — Notice — Opportunity for hearing
Chapter 42.30 RCW   Open Public Meetings

Adoption Date:  February 21, 2006
Revised: December 7, 2016

The South Kitsap School District is committed to a positive and productive learning and working environment which is free from discrimination, including sexual harassment.  Sexual harassment is inappropriate, offensive and illegal. The district prohibits sexual harassment of or by employees, students, parents, volunteers and others involved in district activities.  Any visitor, including a parent or volunteer, who engages in sexual harassing behaviors on school property or at any school-sponsored event may have their access to school properties and activities restricted, as appropriate.  Allegations of criminal misconduct will be reported to law enforcement or child protective services.

Policy 4225, “Sexual Harassment of or by Visitors” and its procedures will be reviewed periodically. The Superintendent is encouraged to include staff, students, volunteers and parents in the review process. This policy will be posted in all buildings where the public is received.

Cross References:
District Policy 3205 - Sexual Harassment of Students Prohibited
District Policy 3240 - Student Conduct Expectations and Reasonable Sanctions
District Policy 3241 - Student Discipline
District Policy 3421 - Child Abuse, Neglect and Exploitation Prevention
District Policy 5011 - Sexual Harassment of District Staff Prohibited

Adoption Date: February 21, 2006
Reviewed: January 9, 2024

The board recognizes the educational and social values that may be derived from student participation in various activities sponsored by community organizations.

Students may perform as a representative of the district, any school or other organization of the district subject to the approval of the principal. Permission and approval to perform as a representative of the school or district will be contingent upon the principal's determination that such participation is in the best interests of the student, school and district.

While students may perform in traditional musical events during the holiday season, a school-sponsored group will not perform or make such presentations in a worship service.

The activity, program, performance or contest under consideration will have educational value consistent with the goals and objectives of the district. Participation will not result in exploitation of or liability to the student, school or district. Students will not receive any remuneration for performing as representatives of the school or district.

Adoption Date: October 3, 2005 
Revised: March 1, 2022

Any club, association or other organization must have prior approval for students' participation in any contest, advertising campaign or promotion. Approval may be given by the superintendent following recommendation by the teacher and principal based on the following criteria:

The objectives of the contest, campaign, or promotion will be consistent with the district's goals and policies;
The proposed activity will have educational value to the participants and be free of objectionable promotion of the name, product or special interest of the sponsoring group; and
Participation by a student will not interfere with his/her program of curricular or co-curricular activities.

Cross References: 
District Policy 3220 - Freedom of Expression

Legal References: 
AGO 9503.00  1995 No. 3 – Districts – Students – Religion - Use of School Districts' Facilities by Student Groups for Religious Purposes

Adoption Date: October 3, 2005 
Revised: November 14, 2023

The district believes that public schools are owned and operated by and for the community. The public is encouraged to use school facilities but will be expected to reimburse the district for such use to ensure that funds intended for education are not used for other purposes. On the recommendation of the superintendent, the board will set the rental rates schedule.

The superintendent is authorized to establish procedures for use of school facilities, including rental rates, supervisory requirements, restrictions, and security. Those using school facilities will maintain insurance for accident and liability covering persons using the district’s facilities under the sponsorship of the organization.

The district does not discriminate based on race, ethnicity, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation including, gender expression or, gender identity, homelessness, immigration or citizenship status, marital status, the presence of any sensory, mental or physical disability, neurodivergence, or the use of a trained dog guide or service animal by a person with a disability and provides equal access to Boy Scouts of America and other designated youth groups.

Community athletics programs that use district facilities will not discriminate against any person on the basis of sex in the operation, conduct or administration of their programs. The district will provide copies of the district’s nondiscrimination policy to all third parties using district facilities.

District sponsored activities, including curricular and co-curricular functions, retain first priority in use of facilities. Authorization for use of school facilities will not be considered as endorsement or approval of the activity, group or organization.

Cross References:
District Policy 3422 - Student Sports – Concussion, Head Injury and Sudden Cardiac Arrest

Legal References:
RCW 28A.230.180 Access to campus and student information directories by official recruiting representatives — Informing students of educational and career opportunities.
RCW 4.24.660 Liability of school districts under contracts with youth programs/
RCW28A.320.510 Night schools, summer schools, meetings, use of facilities for
RCW 28A.335.150 Permitting use and rental of playgrounds, athletic fields, or athletic facilities
RCW 28A.335.155 Use of buildings for youth programs — Limited immunity
20 USC Sec. 7905 Boys Scout of America Equal Access Act
34 CFR Sec. 108.6 Equal Access to Public School Facilities For The Boy Scouts of America and Other Designated Youth Groups
AGO 1973 No. 26, Initiative No. 276 - School districts — Use of school facilities for presentation of programs — Legislature — Elections

The district recognizes that parents may choose to independently contract additional services for their children from agencies outside the district and outside of their educational program. The district is not compelled to allow outside service providers during the school day.  However, this can be allowed as a courtesy to the family.  It is recognized that these additional services provided for a student are outside of the student’s educational program, are paid for by the parent, are not a requirement of FAPE (free and appropriate public education) and are the choice of the parents as an addition to the free and appropriate public education that the district provides for students.

It is recognized that there may be reason for a family to request that outside service providers be allowed to provide independent services to their children during the school day. It is a courtesy of the district to allow access to students during the school day and this extension of services provided by the parents is unrelated to the IEP, 504 or any other learning plan. This courtesy is extended when appropriate and when doing so does not compromise a student’s learning at school, and does not disrupt the education of any student. 

The district provides a full school day of instructional activities to all students. All school activities are important for students’ progress towards educational achievement. Outside community agencies may not interrupt a student’s school day for the provision of any services that is not singly directed by school staff.

Families and agencies must adhere to district policy and procedures when accessing students on school campuses as outlined in Policy 4262.

Parents that request to have an outside service provider access their child for services to be provided on a school campus, but outside the school day may do so with a “facilities Use” contract with the district. This does not constitute an endorsement of the outside agency by the district.

Cross Reference:
Board Policy 4125 - Volunteer Policy
Board Policy 4320 - Cooperative Programs with Other Districts, Public Agencies, Private Schools and Daycare Agencies
Board Policy 4260 - Facilities Use
Board Policy 2180 - Parent, Family And Community Involvement

Adoption Date: December 7, 2016

As a method of extending educational opportunities to the entire community through a fuller utilization of school facilities, a community education program may be established. The district is encouraged to include programs for prospective parents, foster parents, and adoptive parents on parenting skills, violence prevention, and the problems of child abuse and prevention of child abuse. The program will be financed primarily by federal or state funds, participation fees, contributions, or some combination these sources.

The superintendent will establish and periodically present to the board for review, an organizational plan and tentative program that shall assure that the program is responsive to the varying needs of citizens living in different sections of the community.

Cross References:
District Policy 3421 - Child Abuse, Neglect and Exploitation Prevention

Legal References:
RCW 28A.620.010 – Purposes
RCW  28A.620.020 – Restrictions – Classes on parenting skills and child abuse prevention encouraged

Adoption Date: October 3, 2005 
Revised: February 21, 2024

Applicably of Policies to Immigration Enforcement:

• South Kitsap School District adheres to all requirements of federal and state law.
• The provisions of this policy shall apply to South Kitsap School District and all school facilities, which include (but are not limited to) adjacent sidewalks, parking areas, sports facilities, playgrounds, and entrances and exits from said building spaces.
• District policies prohibiting participation or aid in immigration enforcement shall apply for enforcement activity against students and their families, staff, and volunteers.
• District personnel shall presume that activities by federal immigration authorities, including surveillance, constitute immigration enforcement.

Access to Schools:

• South Kitsap School District has a responsibility to ensure that all students who reside within their boundaries can safely access a free public K-12 education.
• South Kitsap School District does not exclude students from receiving an education or unlawfully discriminate against anyone because of their race, color, national origin, age, disability, gender identity, immigration or citizenship status, sex, creed, use of a trained dog guide or service animal by a person with a disability, sexual orientation, or on any other basis prohibited by federal, state, or local law.
• South Kitsap School District will uphold its responsibility to all students and ensure that all staff and volunteers are aware of the rights of immigrant students to an education.

Immigration Enforcement on School Campus

1. The District does not grant permission for any person engaging in, or intending to engage in, immigration enforcement, including surveillance, to access the nonpublic areas of South Kitsap School District facilities, property, equipment, databases, or otherwise on school grounds or their immediate vicinity. District staff shall direct anyone engaging in, or intending to engage in, immigration enforcement, including federal immigration authorities with official business that must be conducted on district property, to the school principal prior to permitting entrance to school grounds. District staff shall presume that activities by federal immigration authorities, including surveillance, constitute immigration enforcement.
2. If anyone attempts to engage in immigration enforcement on or near district grounds, including requesting access to a student, employee, or school property:
   1. District staff shall immediately alert and direct the person to the school principal who shall: verify and record the person’s credentials (at least, name, agency, and badge number), record the names of all persons they intend to contact, collect the nature of the person’s business at the school, request a copy of the court order or judicial warrant, log the date and time, and forward the request to the Superintendent and/or legal counsel for review.
   2. District staff shall request that any person desiring to communicate with a student, enter school grounds, or conduct an arrest first produce a valid court order or judicial warrant.
   3. The District Superintendent or authorized designee shall review the court order or judicial warrant for signature by a judge and validity. For the district to consider it valid, any court order or judicial warrant must state the purpose of the enforcement activity, identify the specific search location, name the specific person to whom access must be granted, include a current date, and be signed by a judge.
   4. The District Superintendent or authorized designee shall review written authority signed by an appropriate level director of an officer’s agency that permits them to enter district property, for a specific purpose. If no written authority exists, the District Superintendent or authorized designee shall contact the appropriate level director for the officer’s agency to confirm permission has been granted to enter district property for the specific purpose identified.
   5. Upon receipt and examination of the required information, the District Superintendent or authorized designee will determine whether the district shall allow access to contact or question the identified individual and will communicate that decision to the school principal.
   6. The District Superintendent or authorized designee shall make a reasonable effort, to the extent allowed by the Family Educational Rights and Privacy Act (FERPA), to notify the parent/guardian of any immigration enforcement concerning their student, including contact or interview.
   7. The District Superintendent or authorized designee (and/or legal counsel) shall request the presence of a district representative to be present during any interview. The district shall not permit access to information, records, or areas beyond that specified in the court order, judicial warrant, or other legal requirement.

Gathering Immigration Related Information

1. District staff may review, but shall not inquire about, request, or collect any information about the immigration or citizenship status or place of birth of any person. District staff shall not seek or require, to the exclusion of other sufficient and permissible information, information regarding a student’s or his/her parent or guardian’s citizenship or immigration status.
2. District policies and procedures for gathering and handling student information during enrollment or other relevant periods shall be delineated in writing and made available to students and their parent or guardian(s) at least once per school year in a manner for households with individuals that have limited English proficiency (LEP) to understand.
3. If the district is required to collect information related to a student’s national origin (e.g., information regarding a student’s birthplace, or date of first enrollment in a U.S. school) to satisfy certain federal reporting requirements for special programs, district staff shall
   1. If feasible, consult with legal counsel to seek alternative, including alternatives to the specific program or documents accepted as adequate proof for the program;
   2. Explain to the student and student’s parent(s) and/or guardian(s), in their requested language, the reporting requirements, including possible immigration enforcement impact;
   3. Provide notice to the student’s parent(s) and/or guardian(s); and
   4. Mitigate deterring school enrollment of immigrants or their children by collecting this information separately from the school enrollment process.

Responding to Requests for Information

1. District staff shall not share, provide, or disclose personal information about any person for immigration enforcement purposes without a court order or judicial warrant requiring the information’s disclosure or approval by the school principal. Requests by federal immigration authorities shall be presumed to be for immigration enforcement purposes.
2. District staff shall immediately report receipt of any information request relating to immigration enforcement to the school principal who shall document the request and refer the request to the Superintendent or authorized designee. The Superintendent and/or authorized designee or legal counsel shall review the request to ensure compliance with FERPA, KWW, the Public Records Act (PRA), and other relevant federal and state laws. This review shall be conducted expeditiously, but before any production of information is granted to the requesting party. 
3. South Kitsap School District shall, to the extent allowed by FERPA, notify an affected student’s parent(s) and/or guardian(s) immediately of any request for information relating to immigration enforcement unless advised otherwise by the district or legal counsel.

Use of School Resources

1. District resources shall not be used for immigration enforcement.
2. District resources and policies regarding immigration enforcement shall be published and distributed to parent(s) and/or guardian(s) on an annual basis. These resources shall include, at minimum:
   1. The right of immigrant students to receive an education, including accommodations for limited English proficiency and special education programs;
   2. General information policies including the types of records maintained by the district and a list of the circumstances or conditions under which the district might release student information to third parties, including limitations under FERPA and other relevant law;
   3. Policies regarding the retention and destruction of personal information;
   4. The process of establishing notice and/or consent from parent(s) and/or guardian(s), as permitted under federal and state law, prior to releasing a student’s personal information for immigration enforcement purposes;
   5. Name and contact information for the district’s designated point of contact on immigration related matters; and
   6. “Know Your Rights” resources and emergency preparedness forms to have completed in the event of a family separation.

Legal References:
RCW 43.10.310 – Immigration enforcement model policies
RCW 28A.320.125 – Safe school plans — Requirements — Duties of school districts, schools, and educational service districts — Reports — Drills — Rules

Adoption Date: February 12, 2025

The primary responsibility for maintaining proper order and conduct in the schools resides with district staff.  Staff will be responsible for holding students accountable for infractions of school rules, which may include minor violations of the law occurring during school hours or at school activities. 

However, there are times when district staff will call upon law enforcement, child protective agencies, and the county health department to ensure the safety and protection of students or staff. When there is substantial threat to the health and safety of students or others such as in the case of bomb threats, threats of violence, or threats of substantial bodily harm, law enforcement will be called upon for assistance.  Information regarding major violations of the law will be communicated to the appropriate law enforcement agency.

The district will strive to develop and maintain cooperative working relationships with law enforcement, child protective authorities, and health department officials.  The superintendent or designee will confer with representatives of these agencies to establish agreed upon procedures.  Such procedures should address the handling/reporting of child abuse and neglect allegations/ investigations; communicable disease allegations/investigations; criminal allegations/investigations, including bomb threats/other threat assessment, and arrests by law enforcement officers on school premises; the availability of law enforcement personnel for crowd control and other matters where the work and duties of the district overlap with these agencies. Such procedures include 3432P Emergencies and 3226P Interviews and Interrogations of Students on School Premises. The district will revise the procedures as necessary and make them available to affected staff members.

If the district engages with a school resource officer (SRO), the district will clarify its relationship with the SRO, including the SRO’s purpose, role, supervisory structure, and limitations on access to student information in a written memorandum of understanding (MOU).

In contrast to the working relationships noted above, the work of immigration agents does not overlap with the work or duties of the district. This is because the district’s obligation to educate the children residing within its borders is not diminished by the children or parents’ immigration status. Further, the district supports the federal immigration enforcement policy that directs immigration agents to avoid questioning and arrests at sensitive locations, including schools. Therefore, staff shall not grant information or access to immigration agents unless/until the district Superintendent and/or General Counsel determine the request complies with Plyler v. Doe and other applicable laws according to the criteria in 3226P Interviews and Interrogations of Students on School Premises.

Child Protective Services or agencies and law enforcement are defined as stated in RCW 26.44.020. County health department means a local entity defined in RCW 70.05.010. “Immigration agent” shall mean an agent of U.S. Immigration and Customs Enforcement, U.S. Customs and Border Protection, any individuals authorized to conduct enforcement of civil immigration laws under 8 U.S.C. §1357(g) or any other federal law, other federal agents charged with enforcement of civil immigration laws, and any successors.

Cross References:
Board Policy 3432 - Emergencies
Board Policy 3414 - Infectious Diseases
Board Policy 3231 - Student Records
Board Policy 3226 - Interviews and Interrogations of Students on School Premises

Legal References:
RCW 26.44.030 Interviews of children
RCW 26.44.050 - Abuse or neglect of child — Duty of law enforcement agency or department of social and health services — Taking child into custody without court order, when
RCW 26.44.110 Information about rights — Custody without court order — Written statement required — Contents
RCW 26.44.115 Child taken into custody under court order — Information to parents
RCW 28A.635.020 Willfully disobeying school administrative personnel or refusing to leave public property, violations, when — Penalty
20 U.S.C. 1232g Family Education Rights and Privacy Act

Adoption Date: October 3, 2005 
Revised: March 1, 2017; May 15, 2019

At the beginning of each school year, if the district has safety and security staff working on school property, the district must present to and discuss with students, and distribute to students’ families, information about the role and responsibilities of safety and security staff.

“Safety and security staff” means a school resource officer, a school security officer, a campus security officer, and any other commissioned or noncommissioned employee or contractor, whose primary job duty is to provide safety or security services for a public school.

“School resource officer” (SRO) means a commissioned law enforcement officer in the state of Washington with sworn authority to make arrests, deployed in community-oriented policing, and assigned by the employing police department or sheriff's office to work in schools to build positive relationships with students and address crime and disorder problems, gangs, and drug activities affecting or occurring in or around K–12 schools. School resource officers should focus on keeping students out of the criminal justice system when possible and should not be used to attempt to impose criminal sanctions in matters that are more appropriately handled within the educational system.

Purpose

The purpose of the South Kitsap School District safety and security services program is to improve school safety and the educational climate at the school. The safety and security staff shall be integrated into the school community through participation in faculty and student meetings and assemblies as appropriate. They shall support a positive school climate by developing positive relationships with students, parents, and staff, and by helping to promote a safe, inclusive, and positive learning environment. Safety and security staff are valuable team members of School Based Threat Assessment Teams, which are preventative in purpose.

Limitations

The primary responsibility for maintaining proper order and conduct in the schools resides with school principals or their designee, with the support of other school staff. Principals or their designee maintain order and handle all student discipline matters consistent with Student Discipline Policy and Procedure 3241. A school resource officer is prohibited from becoming involved in formal school discipline situations that are the responsibility of school administrators

Requests for Intervention

Teachers and school administrators may ask safety and security staff to intervene if a student’s presence poses an immediate and continuing danger to others or an immediate and continuing threat of material and substantial disruption of the educational process or in other emergency circumstances. Safety and security staff do not need to be asked before intervening in emergencies.

Law Enforcement Activity and Immigration Enforcement

As a general rule, law enforcement activity should take place at a location other than school premises. However, there are circumstances where law enforcement intervention/activity at school premises is warranted and may be conducted by an SRO. These law enforcement activities by an SRO may include interviews and interrogations; search of a student’s person, possessions, or locker; citations, filing of delinquency petitions, referrals to a probation officer, actual arrests, and other referrals to the juvenile justice system, consistent with 3226 – Interview and Interrogations of Students on School Premises and 3230 – Student Privacy and Searches, and effective January 1, 2022, consistent with state law regarding a juvenile’s access to an attorney when contacted by law enforcement.

The SRO duties do not extend to immigration enforcement and the SRO will not inquire into or collect information about an individual’s immigration or citizenship status, or place of birth. Neither will the SRO provide information pursuant to notification requests from federal immigration authorities for the purposes of civil immigration enforcement, except as required by law, consistent with 4310 – District Relationship with Law Enforcement and Other Government Agencies.

Annual Review and Adoption of Agreements with Law Enforcement Agencies or Security Guard Companies

If a law enforcement agency or security guard company supplies safety and security staff to work on school property when students are expected to be present, the district must annually review and adopt an agreement with the law enforcement agency or security guard company. The agreement must:

A. Include a clear statement regarding safety and security staff duties and responsibilities related to student behavior and discipline that: prohibits a school resource officer from becoming involved in formal school discipline situations that are the responsibility of school administrators; recognizes that a trained safety and security staff knows when to informally interact with students to reinforce school rules and when to enforce the law; clarifies the circumstances under which teachers and school administrators may ask safety and security staff to intervene with a student; explains how safety and security staff will be engaged in creating a positive school climate and positive relationships with students; and describes the process for families to file complaints with the school and, when applicable, the local law enforcement agency or the company that provides the safety and security staff on contract related to safety and security staff and a process for investigating and responding to complaints;

B. Include a jointly determined hiring and placement process and a performance evaluation process; and

C. Either confirm that the safety and security staff have completed training series documentation provided by the educational service district or describe the plan for safety and security staff to complete the training series required by law.

The agreement review and adoption process must involve parents, students, and community members.

The superintendent or designee will develop additional procedures to implement this policy.\

Cross References:
Board Policy 2121 - Substance Abuse Program
Board Policy 2145 - Suicide Prevention
Board Policy 2161 - Special Education and Related Services for Eligible Students
Board Policy 2162 - Education of Students With Disabilities Under Section 504 of the Rehabilitation Act of 1973
Board Policy 3143 - Notification and Dissemination of Information about Student Offenses and Notification of Threats of Violence or Harm
Board Policy 3225 - School-Based Threat Assessment
Board Policy 3226 - Interviews and Interrogations of Students on School Premises
Board Policy 3230 - Student Privacy and Searches
Board Policy 3432 - Emergencies
Board Policy 3241 - Student Discipline
Board Policy 3246 - Restraint, Isolation and Other Uses of Reasonable Force
Board Policy 4210 - Regulation of Dangerous Weapons on School Premises
Board Policy 4310 - District Relationships with Law Enforcement and other Government Agencies

Legal References: 
RCW 10.93.160 Immigration and citizenship status – Law enforcement agency restrictions
RCW 26.44.030 Reports--Duty and authority to make--Duty of receiving agency--Duty to notify--Case planning and consultation--Penalty for unauthorized exchange of information--Filing dependency petitions--Investigations--Interviews of children--Records--Risk assessment process
RCW 26.44.050 Abuse or neglect of child — Duty of law enforcement agency or department of children, youth, and families — Taking child into custody without court order, when
RCW 26.44.110 Information about rights — Custody without court order — Written statement required — Contents
RCW 26.44.115 Child taken into custody under court order — Information to parents
RCW 28A.300.640School-based threat assessment program – Model policy and procedure
RCW 28A.300.645 Monitoring and data collection--Comprehensive safe school plans, student distress, and school-based threat assessment programs
RCW 28A.320.124 School resource officer programs
SHB 1140, Chapter 328, Laws of 2021 Law Enforcement Contact with Juveniles – Access to Attorney
20 U.S.C. 1232g; 34 CFR Part 99 Family Educational Rights and Privacy Act

Adoption Date: November 17, 2021

Whenever it appears to the economic, administrative and educational advantage of the district to participate in cooperative programs with other units of local government, the superintendent will prepare and present for the board's consideration an analysis of each cooperative proposal. Cooperative programs between two or more small school districts will not affect the small school factor of participating schools.

Cooperative agreements will comply with the requirements of the Interlocal Cooperation Act, with assurances that all parties to the agreement have the legal authority to engage in the activities contemplated by the agreement.

Private and Parochial Schools and Daycare Agencies
The district will cooperate with private and parochial schools, including day care agencies, both in federally assisted programs and in other aspects of district operations in ways that are permitted by law. The primary obligation of the district will be to its students, and such cooperation will not interfere with or diminish the quality of services offered to its students.

Legal References: 
RCW 28A.150.350 Part-time students — Defined — Enrollment authorized — Reimbursement for costs — Funding authority recognition — Rules, regulations
RCW 28A.160.120 Agreements with other governmental entities for transportation of public or other noncommon school purposes — Limitations
Chapter 28A.205 RCW - Education Centers
RCW 28A.225.250 Cooperative programs among school districts — Rules
RCW 28A.235.120 Meal Programs — Establishment and operation — Personnel — Agreements
Chapter 39.34 RCW Interlocal Cooperation Act
Chapter 48.62 RCW - Local government insurance transactions
Chapter 392-135 WAC Finance — Interdistrict cooperation programs

Adoption Date: October 3, 2005
Revision Date: July 20, 2016; January 9, 2024

The district, as part of its mission to educate and instill civic responsibility, will assure that the community is appropriately informed about district and education related ballot measures through objective and fair presentations of the facts related to those measures. However, public facilities will not be used to assist in any candidate’s campaign or to support or oppose any ballot measure.

The board will consider adopting resolutions expressing the board’s collective opinion on ballot measures (state and local, including district levy and bond measures) that impact the effective operation of the schools.  Such a resolution will be considered at a board meeting, the short title and proposition number of the ballot measure will be included in the meeting notice, and an equal opportunity will be provided for views on both sides of the issue to be expressed.

Prior to an election on a district ballot measure, the district will publish to the entire community an objective and fair presentation of the facts relevant to the ballot measure.  Normal and regular publications of the district will also continue to be published during election cycles and may contain fair, objective and relevant discussions of the facts of pending election issues.

The superintendent will develop procedures for implementing this policy that are consistent with the guidelines provided by the Public Disclosure Commission at Public Disclosure Commission Website.

Cross References: 
District Policy 2022 - Electronic Information System (K-20 Network)
District Policy 4260 - Use of School Facilities
District Policy 5252 - Staff Participation in Political Activities

Legal References:
RCW 28A.320.090 – Preparing and distributing information on the district’s instructional program, operation and maintenance — Limitation
RCW 42.17A.555 – Use of public office or agency facilities in campaigns – Prohibitions - Exceptions
WAC 390-05-271 – General application of RCW 42.17A.555
WAC 390-05-273 – Definition of normal and regular conduct

Adoption Date: October 3, 2005 
Revised: January 17, 2024

The unapproved use or possession of an unmanned aircraft system (UAS) (commonly referred to as “drone”) or model aircraft on district property or at a district–sponsored event is prohibited. This means, individuals and entities shall not, at any time, without prior district approval, use or possess a UAS or model aircraft on, in, above, or upon any district property or premises, including those owned, leased, maintained, or used by the district.

The district reserves the right to remove or refuse entry or admission to any individual or entity who violates this policy. The district further reserves the right to exclude any individual or entity who violates this policy from future entry upon district property or entry to district-sponsored events. Students and employees violating this policy may be subject to disciplinary action or discharge. Any violator may also be reported to authorities, including local law enforcement and the Federal Aviation Administration (FAA).

Definitions

Unmanned Aircraft System:
Unmanned aircraft system means an unmanned aircraft and associated elements (including communication links and the components that control the unmanned aircraft) that are required for the pilot in command to operate safely and efficiently in the national airspace system.
 
Unmanned Aircraft:
Unmanned aircraft means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft.
 
Model Aircraft:
A model aircraft means an aircraft that is:
 
Capable of sustained flight in the atmosphere;
Flown within visual line of sight of the person operating the aircraft; and
Flown for hobby or recreational purposes.

Approval Process

Any individual or entity wishing to use or possess a UAS or model aircraft on district property or at a district-sponsored event must receive pre–approval. Individuals and entities must seek pre–approval from the superintendent or designee.

Any individual or entity who receives pre–approval to use or possess a UAS or model aircraft on district property or at a district-sponsored event must abide by district policies and procedures, any special restrictions put in place by the person granting pre–approval, the laws set forth in the FAA Modernization and Reform Act of 2012, and any laws adopted by state and local authorities.

The superintendent or designee may require those using or possessing a UAS or model aircraft to: (a) provide proof of insurance; (b) enter into an agreement which holds the district harmless from any resultant claims or harms to individuals and damage to property; and (c) any additional requirements as determined appropriate by the district.

Cross References:
District Policy 4200 - Parent Access and Safe and Orderly Learning Environment
District Policy 4260 - Use of School Facilities
District Policy 4310 - District Relationships with Law Enforcement and other Government Agencies
District Policy 5281 - Disciplinary Action and Discharge

Legal References:
FAA Modernization and Reform Act of 2012, Pub. L. No. 112-95, Sections 331, 336, 126 Stat. 11

Adoption Date: February 21, 2024